04/15/2026
JOB POSTING:
Office Administrator/Controller
We are a growing oilfield fluid hauling company operating across Alberta, providing reliable transportation and logistics services to the energy sector. We pride ourselves on safety, efficiency, and strong customer relationships.
We are seeking a highly organized and detail-oriented Office Controller to oversee all administrative and financial operations of our office. This role is critical to ensuring smooth day-to-day business functions, accurate financial tracking, and support for operations and management.
Key Responsibilities
Financial & Accounting
Manage accounts payable and receivable
Perform invoicing and billing for oilfield services
Reconcile bank accounts and credit cards
Track expenses, budgets, and job costing
Prepare monthly financial reports
Work with external accountant for year-end and tax filings
Monitor cash flow and financial health of the company
Administrative & Office Management
Oversee all office operations and procedures
Maintain organized records and filing systems
Handle payroll coordination and employee records
Manage insurance, permits, and regulatory documentation
Coordinate with dispatch and operations teams
Operations Support
Assist with driver paperwork, tickets, and log tracking
Qualifications
Minimum 3–5 years experience in office administration or accounting (oilfield experience preferred)
Strong knowledge of bookkeeping and accounting principles
Experience with accounting/invoicing software ( Sage 50, Open Invoice, Cortex, Ariba, Pandell-Jobutrax)
Proficiency in Microsoft Office (Excel, Word, Outlook)
Excellent organizational and multitasking skills
Strong attention to detail and accuracy
Ability to work independently and meet deadlines
Local to Whitecourt AB
Preferred Experience
Oilfield services or trucking/transport industry experience
Experience with payroll systems
What We Offer
Competitive salary (based on experience)
Stable, full-time position
Opportunity to grow with a dynamic company
Supportive and team-oriented work environment
Job Type: Full-time
Benefits:
Casual dress
Company events
Dental care
Extended health care
Flexible schedule
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Vision care
Wellness program
Location:
Whitecourt, AB T7S 1X7 (required)
Work Location: In person
Applicants can apply confidentiality by sending resume to:
[email protected]
[email protected]
